- Hang up your coat and lock up your belongings in a drawer where they can’t be seen. If you don’t have a place to stow your belongings, try to find a locker solution to suit your company’s and employees’ needs.
- Turn off all notifications on your phone except those for emergency calls from your children’s school, your partner or elderly parents.
- At the beginning of each day, make your to do list and complete the part you find most unpleasant first. The day will only get more pleasant after the worst is done.
- 30 minutes before the end of each workday, clear off your desk. Decide if papers should be filed, recycled or acted upon immediately.
- Organize your computer desktop. Create subfolders for each week and month of a project so that documents can be easily accessed when required.
- Unpin any unused applications or programs from your toolbar and ensure you have shortcuts in place for programs and apps you use frequently.
- Delete, file or take action on any email, text messages or other digital communications that are in your inbox. Digital clutter can be equally as stressful as physical clutter.
- Water your office plants. If you don’t have any, get some and commit to watering them once a week. Plants improve indoor air quality and your health as a result.
- Check that the height of your chair, armrests and desk are still at the ideal level. Respect for ergonomics is an essential part of healthy office work and small adjustments may need to be made on a regular basis.
- Assess your paper storage needs. Are there documents in the cabinets that should be moved to an archive? Are there others that are no longer needed and should be shredded? Are files required for current projects easy to reach, to add to and then to return to the cabinet? Take a few minutes to straighten out any papers in storage that might be out of order.
- Look around the office to ensure that the furniture, fixtures and wall coverings all contribute to staff wellbeing and productivity. Make a note when replacements and updates might be required whether immediately, in the next quarter, or in the next year to keep the discussion about a happy, healthy and productive work environment lively and current.